Hong Kong Applicant Privacy Notice

Updated: April 2025

AFH Hong Kong Limited (“A&F,” “we,” “our,” “us”) respect your concerns about privacy. This Privacy Notice describes the types of personal information we collect in connection with our recruitment and hiring activities, how we may use the information, and with whom we may share it. This Privacy Notice also describes the choices available regarding our use of the information, the measures we take to protect the information, and how you can contact us about our privacy practices.

The entity responsible for the processing of your personal information as described in this Privacy Notice is the A&F entity for which you apply or are recruited for a job. Any reference to “applicant,” “you,” or “your” means you, the job applicant or candidate.

Contents

Information We Collect

The types of personal information we collect include:

  • Contact information, such as name, postal/home and email address, and telephone number;
  • Personal characteristics, such as date and place of birth and gender;
  • Identification information, such as passport number, social insurance information, driver’s license number, tax ID number, and other government issued identifiers;
  • Professional details and employment data, such as resume/CV, employment history, performance-related information (e.g., evaluations, training records, and test scores), talent management information (e.g., educational history and details, and professional qualifications), work authorization status, and information about references;
  • Video footage for candidate screening;
  • Travel-related information, such as frequent flyer number and travel preferences;
  • Race, ethnicity, in limited circumstances as required or permitted by applicable law;
  • Other personal information contained in content you submit to us.

Please note that if you do not provide us with certain required personal information, A&F may not be able to consider your application.

Using Information We Collect

A&F uses the personal information it collects about you to manage the recruitment process and career opportunities at A&F. In particular, we use the personal information we obtain about you for the following purposes:

  • Reviewing and evaluating candidacies for employment;
  • Verifying references and employment history;
  • Making travel arrangements and expenses;
  • Managing the new employee onboarding process;
  • Operating, managing and safeguarding our facilities and other properties,
  • Monitoring, detecting, preventing and investigating fraud, misconduct and ethical violations;
  • Determining suitability for employment;
  • Managing work authorizations, including acquiring work and residency permits;
  • Complying with requests from government or other public authorities, responding to legal process, and pursuing our legal rights and remedies; and
  • Complying with legal requirements (including reporting obligations), relevant industry standards and our internal policies.

To the extent A&F obtains sensitive personal information about you, we will obtain your consent to the extent required under applicable law and will comply with other relevant legal requirements regarding such information.

Information We Share with Third Parties

Your personal information will be accessible to those individuals within A&F with a legitimate need to access and process such information to perform their job responsibilities. We also share your personal information with A&F affiliates for the purposes described in this Privacy Notice. To the extent required by law, A&F will obtain your consent to share your personal information with third parties.

In accordance with applicable law, we may disclose information about you (1) if we are required to do so by law or legal process; (2) in response to requests by government agencies, such as law enforcement authorities; (3) to establish, exercise or defend our legal rights; (4) when we believe disclosure is necessary or appropriate to prevent physical or other harm, fraudulent activity or financial loss; (5) in connection with an investigation of suspected or actual illegal activity; or (6) otherwise with your consent.

We reserve the right to transfer any information we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, divestiture, dissolution or liquidation).

Data Transfers

We may transfer the personal information we collect about you to recipients outside of Hong Kong, such as the United States. Those countries may not have the same data protection laws as those in Hong Kong. When we transfer your personal information to recipients in other countries, we will comply with applicable legal requirements regarding the transfer of personal information outside of Hong Kong.

Retention of Personal Information

We will keep your personal information for the time period necessary to achieve the purposes outlined in this Privacy Notice, plus a reasonable period to comply with the applicable statute of limitations or if otherwise required under applicable law.

Your Rights and Choices

We offer you certain choices in connection with the personal information we obtain about you. To exercise your rights and choices, please contact us as specified in the “How to Contact Us” section of this Privacy Notice. In your written request, please include your name, address, phone number, and email address so that we may verify your identity.

To the extent provided by applicable law and subject to applicable exceptions, you may have the right to: (1) request access to the personal information we maintain about you; (2) request that we rectify personal information about you that is inaccurate; (3) request that we erase personal information about you under certain circumstances provided by applicable law; (4) request the restriction of our processing of your personal information; (5) object at any time to the processing of your personal information; and (6) request an explanation of an automated decision that has a material impact on your rights and request not to be subject to solely automated decision-making.

Subject to applicable exceptions, where you have consented to the processing of your personal information, you have the right to withdraw your prior consent at any time. Subject to applicable law, you also have the right to request that your personal information be transmitted to another company where it is technically feasible.

You may lodge a complaint with the relevant personal information protection authorities if you are not satisfied with our response to your request.

How We Protect Personal Information

We maintain administrative, technical and physical safeguards designed to protect personal information against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.

Updates to Privacy Notice

This Privacy Notice may be updated periodically to reflect changes in our privacy practices. A&F will communicate any significant changes to its associates through its Intranet, via email or through other appropriate means and indicate at the top of the Privacy Notice when it was most recently updated.

How to Contact Us

Attn: Privacy Notice Manager
AFH Hong Kong Limited
Suite 1808-1817 18th Floor The Metro Plaza Tower 1 No. 223 Hingfong Road Kwai, Fong, New Territories